Mail Clerk Job Description and Its FAQ


Mail since becomes an essential communication way for the company. That is why the mail clerk is still needed. Based on the mail clerk job description, we can see that a person in this position will process and distribute the kinds of mail to the company. They also will sort the mail by some categories, forward some mails, and manage indirect communication.

Mail Clerk Job Description Templates

Since a mail clerk has an essential job, especially to manage the packages and the outgoing messages from the company, of course, the recruiter will try to find an experienced and talented candidate. It is reasonable because a company wants to stabilize the running of the jobs.

For the recruiter, using a job description template is useful to assist in the recruitment process. Yes, by using a template, they will find a default scheme of the recruitment document, so a recruiter does not need to make it from a blank paper but just personalize the information.

Then, for the candidate, to be a successful mail clerk, they need to have great interpersonal skills. On another hand, a candidate with in-depth knowledge about messaging and document management will have a better chance to be recruited.

Mail Clerk Responsibilities

As we have said before, a mail clerk will face some jobs, especially about the packaging and message management. However, in running their tasks, these are some other responsibilities that they also need to handle.

Kinds of the responsibilities of the mail clerk to be known are:

  • Delivering the mails for both individuals and departments
  • Ensuring the relevant parties sign off on the messages
  • Logging the coming mail in the system inside the company
  • Keeping detailed records of all incoming messages and package, including the detailed weight and dimension
  • Signing off on the kinds of certified mails
  • Keeping the inventory of the mailing supplies
  • Forwarding the kinds of misdirected mails in the company
  • Ensuring the proper labeling and the packaging for the ongoing post
  • Managing the package and outgoing messages
  • Sorting the kinds of mail based on the category and department

Mail Clerk Requirements

To be a selected agent of the mail clerk, a candidate should fulfill some needed requirements. The requirements itself become a tool to measure the competency of the candidate.

Well, some requirements to be considered by a candidate before they join the recruitment process are:

  • GED or high school diploma
  • Good dexterity
  • Excellent communication skills both verbal and written
  • Great interpersonal skills
  • Ability to work under pressure
  • High attention to details
  • Proficiency with kinds of sorting machines

Mail Clerk FAQ

What are the main duties of the mail clerk?

Managing the mails and packages become the main duty of a mail clerk. However, a person in this position also should sort the kinds of messages, so the department will be easier to keep the messages in the best arrangement.

Can I edit the job description of the mail clerk here?

Of course, you can. All templates of the mail clerk job description on this page are editable. You can get the templates by clicking the download button and then personalize the information inside it.


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