Payroll Specialist Job Description and Its Required Skills, Knowledge, etc


A payroll specialist is a person who gathers info on hours worked for every employee. He/she also calculates the right amount of incorporating bonuses, deductions, overtime, etc. with the help of a computer system. Now, let’s discuss the payroll specialist job description further here.

Payroll Specialist Job Description Template

We are hiring a payroll specialist now. In this role, he/she processes and manages the payroll of the company. A payroll specialist also calculates salaries based on hours worked as well as administer payments. Anyway, it aims to ensure that personnel receive the right compensation on time.

A payroll specialist must be able to use payroll software accurately and efficiently. The candidates must also be good with numbers. An ideal candidate must be trustworthy with sensitive info. In addition, communication skills are required. It will be discussed in this payroll specialist job description template.

Payroll Specialist Job Responsibilities

A payroll specialist is responsible for many tasks and duties. Different companies may give different responsibilities. Anyway, it is very important to understand the payroll specialist job responsibilities in detail, as seen in the following list:

  • Collects info on hours worked for every employee
  • Calculates the right amount incorporating bonuses, deductions, overtime, etc. with the help of a computer system
  • Receives approval for payments from upper management when required
  • Prepares and executes pay orders from an electronic system
  • Optionally distributes paychecks
  • Administers payment statements to personnel either on paper or electronically
  • Processes employee benefits payment and taxes
  • Keeps track of our rates, new hire info, salaries, compensation benefit rates, etc
  • Addresses problems & questions regarding payroll from superiors and employees
  • Prepares reports from the finance department, upper management, etc

Payroll Specialist Job Requirements

If you are interested in this position and would like to apply for this job, you have to meet some required skills, educational degrees, knowledge, etc. Here, we make a list that contains the detailed payroll specialist job requirements to be met:

  • Proven experience working as a payroll manager or payroll specialist
  • Good understanding of payroll best practices and accounting fundamentals
  • Excellent knowledge of regulations and legislation of the field
  • Proficiency in Ms. Office programs and exceptional knowledge of relevant software (e.g. Payforce & Kronos), and databases
  • Trustworthy with attention to confidentiality
  • Strong organizational ability with strong attention to detail
  • Excellent skills in communication
  • High school diploma/equivalent
  • BSc/BA in accounting, business, or a related field will be a benefit

Payroll Specialist Job Description FAQs

Can I edit the posted job description here?

Of course, you can. Since this is an editable payroll specialist job description template, just feel free to customize it to fit your needs because different companies may give different requirements and responsibilities to a payroll specialist.

Do you have interview questions for a payroll specialist?

On this web, we do not only provide the payroll specialist job description but also a collection of interview question samples you can use to interview the candidates of a payroll specialist.


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