Resignation Letter to Whom it May Concern And Its Example

One of the best ways to quit a job is by writing a good resignation letter. When you want to resign from work but are confused about who must be informed, you can write your resignation letter by saying ”to whom it may concern”. This format has often been used and considered as a formal and proper letter. By following several necessary aspects, you will produce a suitable resignation letter to whom it may concern.

How Do I Leave My Job Politely?

Several things encourage you to leave your job, ranging from not getting along with coworkers, having a toxic boss, or moving houses. You must present all these reasons in a good format in the letter. The following are some tips that you need to do before resigning from a job.

Prepare Everything Well

Before you quit a job, prepare everything carefully. You can start updating your resume, skills, or some other important things. You need to write your portfolio as well and as possible.

Write Two Weeks Notice

The next thing you should do is write a letter of notification two weeks before your resignation. Pay attention to your work contract, perhaps your company has different regulations. This letter also aims to give the company more time to find your replacement.

Use A Positive And Brief Tone

Write your letter in a positive tone. Other than that, don’t be verbose and too long. By using short and positive paragraphs, it will make a nice impression.

How To Write A Resignation Letter to Whom it May Concern?

If you don’t know who your resignation letter must be given to, you can use “to whom it may concern” instead of “Dear Mr/Mrs” followed by the name. Use a polite, properly spelled opening and ending. Also, keep the letter brief and no longer than one page. If you have prepared everything properly, send your letter to the Human Resources Department for further resignation process.

Resignation Letter to Whom it May Concern Format

The following is an example of a resignation letter that you can use as inspiration:

Pamela Carol

125 Maple Street

Suite 1


Columbus, OF 45541

Tel: (666)-6666-666


XYZ Company

567 Main Street

Columbus, OH 42365

December 11, 2020

To Whom it May Concern:

My name is Pamela Carol and have been with XYZ Company for 11 months. My family and I have to accompany my grandmother to Ontario because my grandfather had just died two days ago, so my family has to move to Ontario as soon as possible. As of December, 24, I have officially resigned and this becomes my two-week notice.

I apologize if my resignation causes inconvenience. If you have any questions regarding my resignation, please feel free to contact me at (666)-6666-666 or by email at, I will answer all your questions immediately.

I appreciate all my valuable experiences while working with XYZ company. All my colleagues are very kind to me, they are always patient in teaching me anything. I hope that XYZ company will develop even better.



Pamela Carol


XYZ Company

In short, you are allowed to write a resignation letter to whom it may concern. It has been considered as a formal and polite format, No need to worry if your letter will be considered as rude.


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