Sick Leave Letter And The Example

If you are experiencing illness on a weekday, you have the right to rest at home as long as you write an official letter from a doctor. By using a sick leave letter, your co-workers and superiors at the company can find out why you are not coming to work, as well as what days you will take off. If you don’t use a formal letter, your company may think you are doing something rude and impolite.

What Should I Include In My Leave Letter?

Your letter must be written in clear but concise language. Some important things that you must write are the title, date, your name, type of illness, days you are going to take off, and the day you plan to resume work.

One of your teammates may replace your incomplete tasks, so include a phone number or email address to be contacted by your coworkers at any time.

How To Write A Good Sick Leave Letter?

After knowing some elements that should be included above, now you have to know how to arrange your leave letter.

Greetings politely

Your leave letter should start with a polite opening. Use the formal word even though you are familiar with your boss. We recommend you to start the opening with “Dear Mr / Mrs.” followed by the name. That would be more polite than using “To Whom It May Concern”.

The Body

The body of the letter contains a series of important things starting from your reason for not coming to work, your availability to be contacted by people from the office, the day you will take leave, and the day you will return to work. Write all the important points in clear but concise sentences.


Close your letter politely and express your gratitude. You can choose to use “Yours truly”, “Regards”, “Sincerely”, then give your signature.

Sick Leave Letter Example

An example of writing a leave letter below might be an inspiration if you want to take sick leave. Here’s the letter:

Dear Mr. Bell,

I am writing to inform you that I will be taking sick leave for one week from December 3 to December 10, at this time I can’t come to work because of chickenpox, which doesn’t allow me to meet many people. The doctor also advised me to take a break because it’s worrying I will infect several people in the office. I apologize for the inconvenience caused by my leave. I have also attached a note from the doctor below.

I will finish some works that I can do from home. After I recover and go to work again, I will do all my expenses. I also want to be contacted whenever there are urgent matters, please contact me at (666) -6666-666 or by email at Thank you for your understanding.

Yours Sincerely,


Catherine Wilson

Senior Assistant

ABC Company

To sum up, you may leave working when your condition is really bad. However, you also have to write a sick leave letter, so your co-workers and boss don’t misunderstand.



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